Finance Assistant

This is a fantastic opportunity to join our team and work as part of a growing business that is prepared to invest in your future.

Job Title: Finance Assistant

Salary: Starting salary commensurate with experience and qualifications

Location: This role is based at HQ, Kilwaughter, Co. Antrim

Purpose: Reporting to the Financial Controller, this role will be responsible for the accounts payable function. The role will require processing of stock and non-stock purchase invoices in accordance with company procedures to ensure supplier invoices are entered accurately and on time.

You will also prepare monthly payment runs for sign-off, provide reports to the Financial Controller (including VAT reconciliations and aged creditor reviews) and liaise with other departments in the closure of purchases orders in the system.

KEY RESPONSIBILITIES

  • Take responsibility for health, safety, and well-being to deliver safety-first behaviours.
  • Create new vendors on systems such as Navision.
  • Ensure the invoices match approved purchase order numbers correctly by checking on Navision before progressing to payment.
  • Responsible for communicating directly with suppliers to obtain statements, invoices, bank details etc.
  • Handle and respond to accounts payable phone calls/emails in a timely manner with, both internal and external customers.
  • Responsible for processing a high volume of invoices daily on the Navision system.
  • Allocate payments to supplier accounts.
  • Ensure completion of the invoice processing and resolve any queries effectively to meet deadlines at month end and for payment runs.
  • Provide copies of any invoices to the Financial controller when requested.
  • Work cross functionally with all departments providing support and be a key point of contact for others on financial accounting matters.
  • Adhere to the Company’s confidentiality rules and procedures at all times.
  • Ensure good relations and communications with all members of the team and provide excellent customer care in an efficient manner.
  • Act as an ambassador for our company values, behaviours and adhere to all company procedures.
  • Assist with the reconciliation of daily, monthly, and yearly transactions of vendor or customer statements.
  • Produce the monthly supplier payment run (both in euro and sterling) ensuring suppliers are paid in accordance with agreed terms and conditions or in accordance with best practice.

This list is not exhaustive but compiled to give a core reflection on the responsibilities with the position.


Kilwaughter Minerals Limited

PERSON SPECIFICATION April 2024

Job Title: Finance Assistant

Criteria

Essential

Desirable

Education

  • GCSE Maths & English Grade A-C

An accounting or finance related qualification

Experience

  • 2 years’ experience in a finance department with an understanding of accounting processes and procedures
  • Experience processing a high volume of purchase invoicing
  • Experience in liaising & communicating effectively with non-finance team members.
  • Experience within a Manufacturing environment
  • Experience in using Navision ERP system.

Skills

  • Excellent attention to detail, organisational and prioritising skills.
  • Excellent analytical, problem-solving, and decision-making skills.
  • Excellent communication (both verbal and written), interpersonal, and influencing skills.
  • Ability to manage multiple tasks simultaneously whilst maintaining high level of accuracy.
  • Initiative, tenacity, self-motivated and well organised
  • A positive attitude towards teamwork and the ability to deliver results and execute within targets.

Computer literate with strong Microsoft Office suite skills

Circumstances

  • Able to work flexible hours as required and occasional travel to remote sites to meet business needs

Personality:

  • Ambitious & passionate about our brand, our reputation, and our customers
  • Self-motivated, energetic and confident individual who is precise and pays attention to detail
  • Determined and driven by results whilst eager to work at pace
  • Embrace and adapt well to change with a positive, can-do attitude
  • An ambassador for our company values and someone who leads by example

Interested in working for Kilwaughter Minerals? Get in touch.

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